Immigration case management, re-engineered for nonprofits.

Run high-volume casework from one workspace—priorities, repeatable procedures, USCIS forms, client follow-up, and funder reporting included.

Book a tailored demo Explore the workflow →

Built for nonprofit immigration legal-aid teams—not individual visa applicants.

FastVisa · Case workspace

#N400 · OPENED JUL 10, 2026

Client

N-400 · Application for Naturalization

Open

Case Package6 to upload

green card (front & back copy)Upload documents

valid passport + all entry/exit stampsUpload documents

full travel history — all trips outside US (last 5 yrs)Upload documents

tax returns (last 5 years)Upload documents

marriage certificate if applicableUpload documents

police certificates if applicableUpload documents

1 Milestone 1: Case Opened 0/6

1.1Client fills N-400 intake questionnaireClient

To doPL

1.2Confirm eligibility (5yr continuous residence)Lead attorney

To doLA

1.3Verify physical presence (30 months minimum)Lead attorney

To doLA

2 Milestone 2: Document Collection 0/6 · Upcoming

Client fills N-400 intake questionnaire

Assigned toParalegal

MilestoneM1 · Case Opened

N-400 Intake QuestionnaireNot started

Biographical Information0/15

Travel History (last 5 years)0/10

Employment History0/10

0 of 55 questions answeredStart

Discussion · 3Internal only

Lead attorney2h ago

The client listed a 7-month trip to Mexico in 2023 — flag it when you confirm continuous residence.

Paralegal1h ago

Asked the client for the entry/exit stamps — added them to the case package checklist.

Lead attorney20m ago

Perfect. Once those are in, 1.2 and 1.3 can close the same day.

Add a comment…Comment

CLINIC national partner. FastVisa works alongside legal-aid, resettlement, and immigration practice teams — with nonprofit pricing reviewed with the network.

Legal-aid and immigration nonprofits run their caseload on FastVisa

Maine Immigrant & Refugee Services

How it works · one connected case

One case, start to status — nothing dropped in between.

Here's the same work in one system. Walk one client through their asylum case — from intake to funder report. Every step stays on the record, with the next action already waiting. A missed deadline isn't a line in a spreadsheet; it's a family sent back.

1 / 6

Intake

Case open

I-589

Biometrics

EAD

Decision

New intake · guided questionnaire

TICKET #T-5521 · SPANISH

Client

Submitted their own story, in their language

New

country_of_fear→Structured field

entry_date→2025-11-02

documents→4 uploaded

Why this matters ▾

Clients tell their story once, in their own language. It lands as a structured ticket — no re-keying, no email attachments to hunt for.

Intake in their language

They tell their story once — in their own words.

Clean records in, defensible reports out.

No more paper forms or re-telling the story at every step. Launch a branded intake page in your client's language — every answer lands as structured, triage-ready case data. Switch the preview to see exactly what your clients see.

Capture intake in the language clients actually use while the program record stays consistent, searchable, and ready for triage—so every number you report back is one you can stand behind.

Client intake · English

Full legal nameWhat is your full name?

Reason for seeking helpWhy are you seeking protection or status?

Upload documentsAdd your passport, IDs, and any evidence

The same structured record lands in FastVisa, whichever language they used:

FastVisa program record

client.full_nameJoseph Fombah

matter.service_typeAdjustment of status

client.languageen-US

triage.statusReady for review

Structured data · complete

Your team sees the work. Your client sees the way forward.

End the "any update on my case?" emails. The same case, role by role — staff work the tasks and deadlines; the client sees plain-language status and the next step, in their language. Switch the view.

FastVisa · staff workspace

CASE #1247 · I-589 AFFIRMATIVE ASYLUM

Client

Assigned to Lead attorney · opened Feb 12

In progress

Open tasks

Next deadline

3 days

Days in progress

I-589 filed with USCISLAApr 3
Respond to RFE — draft in reviewLADue 3 days
Request pay stubs from clientPLWaiting on client
Prepare I-765 (work permit)PLTo do

Lead attorney edited the RFE response draft · just now

Same case — staff work the tasks; the client sees plain-language status, in their language, on any device.

The platform behind the story

Everything one client's case touched — running across your whole caseload.

01 · Action queue

Start with the work that needs you.

The client's RFE response is one of the 18 open actions here. Managing attorneys see review work, client blockers, and approaching deadlines without opening every case or relying on a separate spreadsheet.

Needs my review 6

Asylum client

I-589 · CASE-0148

Review client declaration and attorney notes

AttorneyDue today

Adjustment client

I-485 · CASE-0119

Approve adjustment packet for filing

AttorneyMon

Citizenship client

N-600 · CASE-0161

Sign off on citizenship evidence

AttorneyTue

Waiting on client 7

Naturalization client

N-400 · CASE-0156

Upload 2025 tax transcript

Portal reminder sent2d

Family-petition client

I-130 · CASE-0093

Confirm five-year address history

Spanish intake4d

Asylum client

I-589 · CASE-0102

Send country-condition documents

Portal reminder sent6d

Deadline < 14 days 5

Asylum client

I-589 · CASE-1247

Respond to RFE — draft in review

Lead attorney3 days

Work-permit client

I-765 · CASE-0133

Respond to RFE evidence checklist

Attorney5 days

Travel-doc client

I-131 · CASE-0127

Finalize supporting documents

Attorney11 days

02 · Repeatable casework

Set up once. Start every case ready.

The Affirmative Asylum procedure that opened the client's case is a reusable template — pick one and the right tasks, forms, and deadlines are ready for the next client too, with reviewed case data flowing into USCIS forms.

Choose a procedure

Templates keep every office on the same reviewed playbook.

Review before assigning

Form I-765 · data reuse preview

Client intake · Spanish

NameClient, Sample

DOB1988-11-04

CountryEl Salvador

A-NumberA-214-093-771

Form I-765USCIS · Draft

Review

Family name

Given name

Date of birth

Country of birth

A-Number

Every populated field remains editable.

03 · AI-drafted procedures

Describe a case type — FastVisa drafts the whole procedure.

No more building every case type from scratch. Describe a new program in a sentence and FastVisa drafts the forms, tasks, and timeline — your team reviews and approves before anything is saved.

⚡

AI Procedure Generator

Drafts a complete procedure from a prompt · your team approves

LIVE

Prompt

"Create an Affirmative Asylum procedure for a family case — including the I-589, biometrics, work authorization (I-765), and the asylum interview."

Draft only — nothing is saved until your team reviews it.

04 · Funder reporting

Build the report from the work already done.

The client's case is already in these numbers. Select program fields, apply the grant filters, schedule delivery, and export a usable CSV—without rebuilding the same spreadsheet every reporting cycle.

Grant-ready numbers, no manual tally
One clean view per funder
Export or schedule delivery in a click

Case data in. Funder-ready view out.

The report builder stays close to the case record, so program teams can answer reporting questions without asking staff to re-enter data.

Choose only the columns the grant requires
Scope by program, office, or reporting period
Schedule recurring delivery for leadership
Export the exact visible view to CSV

RPT

FY26 Asylum Services · Quarterly report

Last edited by Program Operations · just now

Saved

People served286

Open cases173

Closed this period41

Client	Status	Office	Language	Attorney	Opened
Asylum client	Active	Austin	Dari	Attorney	02/08/26
Work-permit client	Evidence	Houston	Amharic	Attorney	01/22/26
Family-petition client	Active	Austin	Spanish	Attorney	11/17/25
Travel-doc client	Closed	Dallas	Arabic	Attorney	09/03/25

05 · Multi-office

One platform. Clear boundaries for every office.

The client's case lives in one program's workspace — and leadership still sees it roll up beside every other office and program. One system, clear boundaries, one shared story.

Separate workspaces

Organize programs and locations without losing the shared operating model.

AustinAsylum · 168 cases

HoustonFamily · 121 cases

DallasCitizenship · 97 cases

Remote clinicPro bono · 44 cases

Access follows responsibility

Staff see the casework they own; program leadership can see the whole service line.

Program

APMCJKRSLM

Roll up the story

Compare program activity without merging separate spreadsheets after the fact.

Austin · 168 cases

Houston · 121 cases

Dallas · 97 cases

Remote · 44 cases

Integrations

Connect the systems your programs already rely on.

FastVisa plugs into the case, document, billing, and messaging tools your team already uses—so records stay in sync instead of scattered.

LegalServerCase and client records

BonterraETO + Apricot

DocuSignSignatures

QuickBooksBilling data

Google + OutlookEmail and calendar

TwilioClient messaging

Connected, without silent overwrites

Run the sync. See exactly what changes.

FastVisa maps clean records, holds conflicts for a person to review, and writes every decision into the audit trail.

LSLegalServerSource · program record

Idle

FastVisaDestination · case workspaceFV

Source fieldFastVisa valueStatus

client.full_name→Joseph FombahPending

client.a_number→A-209-614-882Pending

matter.case_type→I-485 · adjustmentPending

client.mobile_phone→+1 612 555 0147Pending

matter.assigned_staff→A. RiveraPending

program.funding_code→FY26-RS-04Pending

matter.office→MinneapolisPending

matter.opened_at→2026-06-18Pending

Review held conflicts 2 fields⌄

FastVisa does not pick a winner when two systems disagree. Choose the source of truth and keep the decision on the record.

client.mobile_phoneLegalServer · +1 612 555 0174

matter.officeFastVisa · St. Paul

Immutable audit preview

0 events

No sync events yet · run sync to populate the audit log.

Access you can explain

Show who can see what—and who changed it.

Give every role the access it needs, keep sensitive case data scoped, and pull a readable trail when leadership, auditors, or funders ask.

SOC 2 report and control documentation available in diligence
Role-based access, SSO, and MFA for distributed teams
Audit-log export for case, record, and permission changes
Guided migration with data export and ownership preserved
Onboarding support that includes administrators and frontline staff

✓ Program access · Refugee ServicesUpdated by System Administrator · today at 10:42 Enforced

RoleCasesReportsSettings

Managing attorney✓✓

Case worker✓

Grants manager✓

System admin✓✓

Recent access events

10:42 · M. Chen changed Case worker report access → None

09:18 · SSO login accepted · a.rivera@northstar.org

Yesterday · Quarterly audit log exported · 1,248 events

See it run on your caseload.

A 30-minute walkthrough built around your case types, languages, and funders — no generic slide deck.

Book a demo →

Questions teams ask before switching

The operational questions deserve direct answers.

Bring your workflow, security, migration, and pricing questions to the demo. We will map the answer to your organization—not a generic setup.

Is there pricing for nonprofit organizations?

FastVisa offers nonprofit-focused conversations based on team size, programs, and implementation needs. The demo is where we scope the right package rather than forcing your organization into a generic plan.

What happens to our current case data?

The implementation team reviews your source systems, field mapping, document needs, and migration sequence before the move. You can validate the migrated structure before your team relies on it.

How is sensitive client information controlled?

The Security section above shows how role-based access and the audit trail work in the product. Bring your security review to the demo and we'll walk through the available documentation and how access is configured for your organization.

How do we standardize work without disrupting attorneys?

Start with the procedures your team already trusts. FastVisa translates them into reusable tasks, forms, owners, and checkpoints, then supports onboarding by role and office.

Reviews from G2 · rated 4.8/5